SEWER & WATER DISTRICT
MINUTES: November 20. 2008
LOCATION: Sacheen Fire Station
The meeting was called to order at 4:05 by Chairman Ron Schmidt.
All Commissioners were present.
Commissioner Short would like
added to the minutes the RCW that concems the release of meeting minutes for public record.
Note was made that certification of the election, and therefore
the District's M&O levy results, will be made on
Tuesday the 25 by the County Auditor.
The certification let us know what funds we will have to work with nsxt year
for our budget. Commissioner Short requests a
copy of the proposed budget used
for the M&O proposal. The Board went into Executive
Session at 4:10 to discuss
property acquisition (RCW42.30.I10). They returned at 4:30.
Motion was made by Commissioner Short and seconded to wait until the
M&O is certified before deciding to continue with
negotiations regarding property acquisition for a sewer treatment site.
Question was asked why
we would not go forward with the proposal for the property when we really do have a majority in
favor for our M&O, even if
it is not a supermajority
as required to pass
the levy. 58+% saying yes
to the levy is a voiced majority. Comment was made that we will never know how many property owners are for or against
a whole lake sewer
system until we officially propose
the formation of the LID for a whole lake
sewer system. If the offer is made contingent on the formation of the LID,
then if the LID
does not go through there will be no obligation.
Note was made that the LID process is actually more
accurate for our circumstances as
it is put before all
the District property owners
and not just the registered voters.
Request was made that
all 300+ property owners be allowed to voice their opinion and determine whether the project goes ahead. M&O
request is predicated on ONLY registered voters where the LID process includes ALL property owners.
ANDY TOM, SEWELL
The use of the
"Vost Stystem" has been brought
up as an option for our waste water treatment system. Andy has been calling the company
with questions. His main concern
is that the system only provides the secondary treatrnent and not what will be done with the treated effluent. The owner said "dump the water on the ground or in a creek".
DOE will not
allow either of these nor into a trench as suggested.
Even with treated
water you do not want to discharge into a drainfield or into the ground.
The president of the company finally called Andy two days
ago and said they are not interested in selling their
system to us. They will not be involved with
us. Andy says
that land application is truly
most effective way to deal with effluent. We can even apply a
certain amount of effluent in the winter
to evergreen tree stands. We want to minimize operational costs.
Rich Prange questionedthe20%
Engineering fee and l0% Contingency fee that is in the Comprehensive Plan. Andy says that these fees will be negotiated when the project goes through. Question posed as to who covers
an "unknown in the road"?
Andy says that's why they try to estimate as best as possible. . Andy said that he picked a
random sample out of DOE files
one day and the averageengineering fee
was 24-25%. Comment
was made that to offset the
recession that President-elect Obama may be setting up grants available for infrastructure that
could assist us. Comment was made that
assuming that Stimson is not going to sell the property to someone
else while we "wait
and see" is ludicrous. Question was asked what the District
did to assist the passage of
the M&O aside from sending out an informational letter? Commissioner Storms
comments that Sacheen Lake Estates is
coming up for Sheriffs sale in january.
Motion was still on the floor that the Board
wait until after the election
is certified to decide whether to proceed with an
offer to Stimson. The motion was
clarified that it wait until the December 4
meeting. The motion was seconded by Commissioner Storms.
In Favor: Commissioners Storms
Question was asked as to how the District is
billed by Mike Ormsby. Billing
toward the "Sewer LID"
is being carried by Mr. Ormsby. When
the project goes forward we
will see billing
built into project loans and payback.
Billings for other issues
are invoiced to the District as they occur. Concem was expressed that
the Board is not making policy decisions that need
to be made before the project costs can
Letter from Brian &
Carol Hood in response to
annexation request. Letter from Don Hill, Sacheen Betterment
Association President with proposal
for beaver tube maintenance. (Commissioner Short requests copy of letter)
Motion made by Commissioner Schmidt
to allow volunteers from the Betterment
Association to build and install additional trash racks and
maintain tubes in lieu of paid employees, but allow for return of
employees if needed. Motion
was seconded and unanimously
Hill states that the SBA Board has taken the position
that they support the construction
of a whole lake
Vouchers were signed.
The next meeting will be December 4 @7:00.
Meeting was adjourned at 6:10