MINUTES: May 15,2008
LOCATION: Sacheen Fire Station
The meeting was called to order at 4:
12 by Chairman Ron Schmidt. All Commissioners were present. The minutes ofthe last meeting were read and approved without
changes or corrections.
- Eric Eldenburg brought copies of the
Comprehensive Plan. They have been adopted by the board.
* Now, two copies are to be sent back to Ecology with a copy of the minutes showing when the board made the motion
to adopt, and a letter from Ron saying what was done.
- Eric said public comment could be
taken at this point, to guide the board toward a system just for the Terrace-O'Days, or Terrace-O'Days-Kohles Beach or any
combination, up to a whole lake system.
- Ron said the LID guidelines and laws
have been reviewed by an attorney, and the board is following all the regulations. The Board isn't forcing the issue of a
whole lake system, but they are hearing more support in more areas than they used to hear. In addition to the TerraceO'Days
support, there are 18 owners interested in Kohles Beach, 35 by Linda Cannon, and some on East Shore.
- Eric and Mike Ormsby will be present
at the May 24 meeting to answer question. Information will also be available at the SBA meeting on June 14.
- Bill Lands asked
Eric about the estimated 420 residence capacity of the Kopp property in light of the 607 lots counted by Sewell and Associates.
Eric says that once capacity is reached, more cannot be connected.
- Ron said multi-lot owners who combine
their lots through the County process reduce the capacity needs.
- There is confusion regarding two lots
separated by a road and whether or not the owner must pay for two connections. The owner and the board can sign an agreement
stating the second lot will never ask to be connected.
- The County Comprehensive Plan can
say a lot must be connected, but the, understanding at this point is that the Sewer District has the overriding decision.
- The District can also de-annex property
that it does not want to serve.
- It was asked if the District will
be required to connect and serve the boat launch, the park, and the small public access points around the lake. Eric does
not know, but suggested that the District needs to check soon with Marthaller from Planning and/or an attorney.
- It was also asked that if public tax
money is used for sewering, do properties adjacent to the pipeline have to be connected? Eric said no, and that if USDA Rural
Development (RD) money is used, RD will say certain properties can't be served, i.e., wetlands certain others.
- It was asked if policies regarding
lot consolidation could be determinect earlier, so lot owners know whether or not to approve an LID. Eric said that usually
the Facility Plan is adopted first, and then LID lot consolidation policies are fleshed out. Once the consolidation policy
is decided, the owners would have a sixty day period to decide whether or not to connect their additional lots.
Typically, the District works with the attorney so ordinances, policies, etc., are done in the needed order.
- It was commented
that the lack of details makes a lot of people nervous about buying a "pig in a poke". Ron reassured that information will
be put out. They are getting legal advice, so it will be done right.
- Although a sewer district cannot go
forward with an LID if 60% oppose it, a district would be unwise to proceed if as little as 25% oppose it. A district can
decide not to proceed at even lower percentages.
- Kathy Newcomb asked if the whole lake
concept will delay the Terrace project, and Ron said he hopes the Terrace Cluster will still go forward in 2009.
- Concern over the capacity figure changes
of200 to 220 to 420 was expressed. The additional acreage available after the Kopp property purchase has better soil capacity,
so figures were revised.
- Individual connection fees are not
part of the Facility Plan. Those happen in the design phase.
- Although an LID can be set up to address
a problem or blighted area, Eric says they are more of a funding tool to guarantee repayment of a loan when a system
does not yet exist to generate fund repayment. If a loan is not repaid, a lien is placed on the property, thus guaranteeing
- Bill Lands expressed concern that
a traditional drain field won't be included in any plan options. He feels we need to be able to contrast that cost with the
- Would a lending institution require
a certain percentage of approval before they would fund a project?
- Would a lending institution accept
a smaller than whole lake project?
- If it's planned in two phases, would
funding be impaired?
- If Kohles Beach and the Terrace are
in phase one, but East Shore doesn't want to be included, would that create a funding problem?
- Eric said each phase would be an LID
and apply individually for funding. He did not foresee that it would create a funding problem to have a pocket not included.
- If the project is in two phases with
the Terrace LID as phase one, phase tow would need a second LID and would not begin paying until that second LID is formed.
- The Facility Plan will include the
estimate for the monthly maintenance and operations fees. It is dependent on how many are in the LID. Each alternative in
the Facility Plan will have a different estimate of the monthly fee and the shared assessment costs. Eric feels that the monthly
fee will be $75-$100. Rough estimates are generally given before an LID is formed. The Facility Plan should be ready in September
- Commonly, private funding can be arranged
to pay for the loan until actual revenue starts commgm.
- In Sheila's absence, Jan reported
that a letter expressed concern that property owners not in the Terrace LID would still be paying those costs incurred. Only
those in the Terrace LID will be paying those costs.
- Bill Lands said the property on Veit
Road could be used for the building (plant). It is five acres and the owner is willing to selL
- The Lands visited the Pateros, Washington
Aeromod system. It is 1,000 feet away from the nearest residences and does still smell They also checked the Metaline system
today and there is an odor.
- Sewell and Associates have been given
permission to go on the Kopp property.
- Sheila submitted the weed paperwork
for milfoil treatment chemicals to Ms Sorby.
-Jan reported the Sunday lake level
was 9.4. Jeff noted it is 9.33 now.
- Darrell has been cleaning the tubes
and reports water is flowing nicely. He has not yet been paid.
- The Sterling/Johnson access agreement
will be dealt with when Sheila gets back, since she spoke with Darrell.
- Jeff again requested to read copies
of the agreement and letters. He has not received any. Jan reports that she and Ron have not received copies yet either.
- The Watershed Committee meeting minutes
gave estimates for beaver mitigation work by Darrell.
- The Conservation District isn't clear
yet on what the grant will pay, so the District doesn't know what they will be paying. It was approved by the Board to offer
$12/hr for cleaning beaver tubes, although nothing has been paid yet for this year.
- Twelve access agreement letters have
been sent out to downstream property owners, but we don't yet have any responses.
- Linda Cannon reminded us that the
goal is to lower the lake level. That needs to be considered above the matter of who cleans them.
- It was suggested that Bryony of the
WBLSR W committee could maybe explain at a meeting how estimates were made for beaver mitigation work.
- Some of last year's debris wasn't
disposed of in the agreed upon manner by former employees. Only some of it was picked up by the County.
Vouchers were signed.
The meeting was adjourned at 5 :55pm.
Notes were take in Sheila's absence
* denotes actions to be taken