The meeting was called to order
at 7:09 by Chairman Ron Schrnidt. All Commissioners were present. The minutes
of the March 25 meeting were read and approved with the following amendment:
Jill Short states that
her concerns were that the District not have to pay too much more for the possible employment of Darrell Johnson than was
paid previously to Patrick Morehead. Also have concerns regarding the number of hours to be worked.
As the Comprehensive Plan
covers the whole lake, who is responsible for its payment as it was initially begun as for the Terrace LID.
What if the whole lake docs not buy in too the project?
Jeff presented a card for Bill
Lee from Diamond Lake. Bill is a past commissioner of
Sewer and until recently a member of the planning commission. Bill is ill with brain cancer.
SEWELL ENGINEERING UPDATE:
- Revisions have been made to
the Comprehensive Plan per the board's direction. Eric points out that even with the requests made to increase some
parameters, some ending costs have gone down. DOE has allowed for us to go with
only 2 drainfields instead of 3 because of the enhanced treatment as well as the seasonal use.
-The Comp Plan figures are based
on the big picture of whole lake service. Depending on whether phased or whole lake construction, numbers will change accordingly.
-Bill Lands notes that the Metaline sewer is
having problems per the Newport Miner and that since we are modeling after them it might be wise to check it out. Eric
said he was unaware of any issues and would investigate.
- Jeff expressed concerns
for rock excavation and how that will be addressed. Eric said he has taken that into account in the Plan. The newer
technologies are available that are kinder to the landscape such as pneumatic hoe rams.
- Numbers in the Plan have
taken into account that one E-l pump and chamber may serve 2 or even more homes, being fed to the chamber by gravity then
pump up to the treatment plant. This will not work in all areas, but would use where we can.
- District costs would
be from the E-I system and beyond. The pump chambers and pumps would be owned by the District.
Connection from the house to the chamber would be the responsibility of the homeowner.
- Any proposed use of an
existing tank would require a leak test.
- Bill Lands asks if Eric feels he can accurately
cost out at system at this point and Eric says yes.
-Larry Turner expresses
concern of too many homes on one pump chamber. Eric says not likely to have more that 2 homes per chamber due to cost
effectiveness of additional excavation for gravity line vs additional pump chamber.
- There will likely be
cases where there will only be I home per chamber.
get into plan for construction there would be a site plan for each lot indicating where everything will be placed.
on input from Attorney Mike Orsmby, Eric recommends that we submit the Comprehensive Plan to DOE for their review and comment before the Board approves
it. This will also allow for public comment to the Board while the DOE process is going on. Motion was made seconded and unanimously
passed to have 2 copies of the Comprehensive Plan submitted to DOE for agency review and approval
comments that she feels the Board needs to meet with the Lands and a mediator to discuss concerns. The Lands agree that this
would be good, but say they would not want Eric present.
-Donna Lands says that
she just does not want to live by a sewer. She wants the ability to sell her property if the treatment plant goes across the
highway from her. She feels the Board cannot assure her that we will not contaminate her well, therefore she cannot continue
to live there.
- Mike Kanyer asks if now that we have a Comprehensive Plan for the whole Lake,
what if only the Terrace wants to hook up, is it possible? The Plan is designed for a 20 year span. It allows for future design
of systems, either phased in or as one.
- Jill Short expresses a need for more communication from the Board to District residents.
explains that at the onset of work on a Facility Plan there would be a decision made by the Board as to what boundaries the
Facility Plan would encompass. They would present alternatives to the Board and then take direction from the Board as to what
the project will include. After a Facility Plan is adopted, then we would order plans worked up for project. These plans then
would go for agency approvals.
- Mike Kanyer asks if there is any wiggle room for chamber size. Has concerns with power outages etc, and whether
the standard chamber size would be large enough. Eric says that catastrophic occurrences need to be considered, but when you
increase chamber size you increase costs. Again it will be up to the Boards direction what size to go with.
- Jeff expresses concerns of those with newer septic tanks. Septic tanks cannot be used
with the proposed system because the system requires the solids for treatment, not the effluent. It may be possible to pipe
through the septic tank portion and install the E-l into the pumping chamber, but the tank would have to be leak tested.
- Discussion was had on how the space of the tank could be the buffer for possible outage overflows.
Eric reiterates that we do not want effluent going to the treatment plant, we want the solids. Raw sewage does not have an
odor like effluent does.
- Jeff asks Eric if we have determined exactly how many lots we have in the District. Eric says
that when area for service is determined, then go to assessors and verify that number making sure that amendments to plats
are covered. At this point the plan gets very specific for each hook up. - Donna
Lands states that the County Comp Plan says that a sewage treatment plant
must be within its own district boundaries.
made, seconded, and approved to accept the Scope of Work Change for the PWTF project to be for the Comprehensive Plan for
the District as well as the accompanying changes to the loan agreement.
-Sheila reported on her
meeting with Darrel Johnson regarding working on the beaver dams and construction of the deceivers. Darrell states that his
normal hourly wage is $25.00. He feels that he can build and install the deceivers in dams 1,2 & 3 for $1,800.
- As part of continued maintenance
he would include taking weekly stream flow readings at the barrier dam (which he has been doing for several years), lake
level readings, removal of start up dams and cleaning of deceiver screens as needed.
- He feels confident that the
deceivers will reduce maintenance costs considerably while at the same time giving more consistent flow of water.
- Darrell feels that this
job is not really so much seasonal as we have made it. He feels the dams should be checked and cleared through Thanksgiving
for flow and monitored for beaver activity and start up dams April through October.
- Mary & Darrell are proposing as part of their Access Agreement an access fee to include road access to their property.
This fee would be $1,800.
- Question as to whether continued
maintenance costs could be included as part of CTED monies.
- Jill Short notes that the Watershed
Group has suggested setting aside $1,000 per dam of CTED money for the deceiver construction and installation. She wants to
make sure that Darrell is not paid multiple times for the same work.
She also suggests that the Betterment
Association is making agreements with Darrell, but Jan disagreed.
- How many hours per week
or month would we anticipate needing for tube work?
- Jeff notes that we need
to get access agreements from other downstream property owners for work on there properties. He has a handbook with samples
and will work through it for one.
- Jill states that she feel Darrell
has us over a barrel.
- Jan thinks it's a good idea
to have Darrell do this job as he is right there to see what and when things need to be done.
- General consensus of those
present is that paying for access agreement is wrong way to go.
- Sheila will get proposal
from Darrel to the Board.
- Jill asks if there is
any activity from Tri-County Health regarding Cedar Creek Resort as it will soon be opening again for the season. Sheila
has had no indication that anything further has transpired.
The Board went into Executive
Session at 9:25 to discuss letter to be sent to District residents. The meeting was adjourned at 10:15
The next meeting will be April
10, at 4:00 pm.
Sheila Pearman, Managing Secretary